Legal Assistant

Position:        IP Legal Assistant (Foreign Intake Group) 

Location:       Philadelphia, PA or Wilmington, DE **Will start remotely as the Firm’s physical offices are currently closed. **



Assist attorneys and paralegals as duties are assigned.  Support the Foreign Filing Intake Group by filing U.S patent applications for our non-U.S./Foreign Associates.



  • Knowledge of U.S. patent prosecution procedures and/or law firm experience required.
  • Minimum of 2 years foreign patent-related experience is required.
  • College degree or an equivalent amount of legal experience required.
  • Experience with US patent application filing process (Electronically/Via Express Mail).
  • Strong clerical skills, including organization, time management and attention to detail.
  • Aptitude to learn specific procedures and processes relating to the Intellectual Property field.
  • Develop and maintain knowledge of filing requirements, patent prosecution procedures, renewal data and expiration data.
  • Proficiency in software applications including Microsoft Word, Outlook and Excel, IPDAS, document management systems, and automated docketing systems.
  • Excellent organizational and general administrative skills necessary.
  • Excellent verbal, written, and interpersonal communication skills.
  • Strong attention to detail.
  • Client driven team player with strong customer service orientation.
  • Ability to manage multiple priorities and competing demands.
  • Ability to work independently and as part of a team interacting with all levels of firm personnel.



  • Process the filing of new US patent applications.
  • Maintain knowledge of filing requirements, patent prosecution procedures, renewal data, expiration data, etc.
  • Prepare and review appropriate correspondence from foreign associates and to clients regarding new applications, formal requirements, filing details, etc.
  • Provide follow-up service regarding due dates to clients by telephone, e-mail or letter.
  • Responsible for certification/legalization of formal legal documents.
  • Prepare and forward to clients, letters, patent documents, acceptance notices, filing reports, publication information, etc.
  • Process formal documents to foreign associates.
  • Prioritize workload to meet foreign filing deadlines and due dates.
  • Prepare correspondence and perform clerical duties necessary to complete the foreign filing process and maintenance of foreign files through grant.
  • Maintain foreign filing docket and remind attorneys as necessary for work assignments.
  • Maintain a high-quality work product and ability to schedule work to meet department deadlines and perform job responsibilities under pressure efficiently, productively and in a professional manner.
  • Analyzing incoming mail, faxes and other information for pertinent data and relays that information to clients and timekeepers as needed.
  • Ordering formal drawings from draftsman and certified copies from the U.S. Patent and Trademark Office.
  • Prepare Client Matter Request forms for new cases including docketing of all incoming cases.
  • Fax acknowledge order letters/incoming mail/faxes from foreign associates and review documents for completeness.
  • Docket deadlines for application order letters from foreign associates and for filing of Missing Parts when notices are received from USPTO.
  • Arrange for translation of documents if necessary, reformat patent applications to US form and prepare formal documents to be forwarded to foreign associates/clients and USPTO.
  • Prepare US Patent Applications for filing with USPTO (ADS/Transmittals, Declarations, Assignments, Formals Drawings, Information Disclosure Statement and PTO/SB/08A, Preliminary Amendments).
  • Preparation of Missing Parts of Application for filing with the USPTO.
  • Prepare reporting letters and invoices for forwarding to the foreign associate.
  • Prepare letters to foreign associates forwarding reminder of Missing Parts of Application, Filing Receipts, Recorded Assignments and Published Applications.
  • Prepare Request for Correction of Recorded Assignments.
  • Prepare Request for Correction of Filing Receipts.
  • Miscellaneous other duties as assigned.


Panitch Schwarze offers a competitive salary, stellar benefits and time off program, and flexible working schedules.



The knowledge and contributions of our administrative professionals play a key role in supporting the success of our Philadelphia and Wilmington, Delaware IP law offices. Staff members assist attorneys in meeting client needs and work to ensure internal stability within the firm. If you are interested in joining the Panitch Schwarze Belisario & Nadel LLP team, you may send your resume and salary requirements via email to or by mail to:

Panitch Schwarze Belisario & Nadel LLP
ATTN: Human Resources
Two Commerce Square
2001 Market Street - Suite 2800
Philadelphia, PA 19103-7044




It is the long-standing policy of the firm to hire well qualified people to perform the many tasks necessary in providing high quality legal service. An integral part of this policy is to provide equal employment opportunity for all persons.

In this regard, the firm: (1) adheres to federal, state, and local laws, regulations and guidelines with regard to nondiscrimination against job applicants and firm employees; and (2) provides equal employment opportunity for all persons without regard to the person’s age, race, color, national origin, ancestry, religious creed, gender, gender identity or expression, sexual orientation, mental or physical disability, military status, or any other basis of discrimination prohibited by law, including in its recruiting practices and its administration of all hiring, working conditions, benefits and privileges of employment, compensation, training, opportunities for advancement (such as promotion, transfers, and terminations of employment), and any other term or condition of employment. All firm personnel are expected to carry out their various job responsibilities in a manner that comports with and is fully supportive of the firm’s equal employment opportunity policy.


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