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Fully Remote (with the option to work in-office or hybrid in Philadelphia, PA, Wilmington, DE, or Alexandria, VA if so desired)

GENERAL SUMMARY

We are seeking a dedicated Accounting Clerk to join our team. In this role, you will be responsible for coordinating and preparing billing information for the legal staff and accounting department. Your duties will include monitoring work-in-progress, ensuring timely billing, handling client inquiries, entering receipts for expense reports, and assisting the conflicts team with client and matter entries in the Aderant (ERP) system. The ideal candidate will have excellent communication skills, attention to detail, and a background in law firm accounting or billing.

ESSENTIAL JOB DUTIES

  • Monitor the Accounting Inbox and organize requests.
  • Monitor work-in-progress (WIP) and liaise with Responsible Partner to explain delayed billings, providing estimated billing time frames and client fee arrangements for transactional work.
  • Prepare and edit bills, ensuring adherence to firm policies, applying discounts, and obtaining necessary authorizations.
  • Expedite partner review and adherence to monthly billing schedule by following up on outstanding bill drafts.
  • Post bills into the accounting system, maintain organized billing records, and respond promptly and comprehensively to client and attorney billing inquiries.
  • Support and back-up the eBiller.
  • Work on the Conflicts team to input new clients and matters into the Aderant system as well as perform conflicts checks.
  • Enter attorney expense reports.
  • Seek opportunities for growth, e.g., help with special projects; become familiar with accounting operations procedures; suggest improvements to billing process and system procedures.

QUALIFICATIONS

  • Associate’s degree or comparable experience.
  • 1+ years of law firm billing experience.
  • Strong oral and written communication skills.
  • Good basic math skills.
  • Detail oriented.
  • Knowledge of MS Office365, including Word and Excel.
  • Possess initiative and is prepared to follow-up on problem areas with limited supervision.
  • Ability to work well with others.

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