Patent Docketing Coordinator



The Patent Docketing Coordinator provides essential and specialized client and attorney support relating to the docketing and deadline maintenance of all phases of domestic and foreign patent prosecutions, from pre-filing to final maintenance of issued patents. This position requires current familiarity with docketing software and IP docketing best practices.



  • Coordinate the implementation and execution of docketing procedures in consultation with the Patent Practice Coordinator and IP attorneys
  • Assist in daily quality assurance review for patent filings
  • Docket new patent matter filings, incoming office actions, and correspondence from the PTO, PCT, and Foreign Associates, as needed
  • Run customized dockets reports for trademark and patent cases on a daily basis and other specified intervals
  • Coordinate the timely opening of new client matters in our docketing systems
  • Review and clear U.S. and international patent dockets on a daily basis
  • Advise attorneys of issues relevant to clearing the docket, and de-docket actions as needed
  • Assist in quality assurance review for patent filings by noting and referring any errors or omissions observed during the normal course of docketing duties
  • Prepare docket status reports for clients and lawyers as needed
  • Prepare renewal fees, maintenance fees, and property reports to attorneys and clients as needed
  • Maintain and update foreign and U.S. patent prosecutions in our docket systems to track deadlines associated with obtaining and maintaining foreign and domestic patents
  • Assist in checking and updating the status of patent cases with the U.S. Patent and Trademark Office, third party web sites, and foreign patent office’s when appropriate
  • Perform electronic interactions with the U.S. Patent and Trademark Office as well as foreign and international intellectual property entities (e.g. searches, status checks, electronic filings)
  • Attend to the maintenance, reporting and payments of foreign renewals



  • 5+ years of patent docketing experience preferred
  • Knowledge of U.S. and foreign patent prosecution procedures, especially statutory and filing deadlines
  • Excellent written and oral communication skills
  • Proficiency in industry standard docketing software products, preferably CPI
  • Intermediate or Advanced Microsoft Office Suite
  • Excellent organizational skills and high attention to detail 



The knowledge and contributions of our administrative professionals play a key role in supporting the success of our Philadelphia and Wilmington, Delaware IP law offices. Staff members assist attorneys in meeting client needs and work to ensure internal stability within the firm. If you are interested in joining the Panitch Schwarze Belisario & Nadel LLP team, you may send your resume and salary requirements via email to or by mail to:

Panitch Schwarze Belisario & Nadel LLP
ATTN: Human Resources
Two Commerce Square
2001 Market Street - Suite 2800
Philadelphia, PA 19103-7044




It is the long-standing policy of the firm to hire well qualified people to perform the many tasks necessary in providing high quality legal service. An integral part of this policy is to provide equal employment opportunity for all persons.

In this regard, the firm: (1) adheres to federal, state, and local laws, regulations and guidelines with regard to nondiscrimination against job applicants and firm employees; and (2) provides equal employment opportunity for all persons without regard to the person’s age, race, color, national origin, ancestry, religious creed, gender, gender identity or expression, sexual orientation, mental or physical disability, military status, or any other basis of discrimination prohibited by law, including in its recruiting practices and its administration of all hiring, working conditions, benefits and privileges of employment, compensation, training, opportunities for advancement (such as promotion, transfers, and terminations of employment), and any other term or condition of employment. All firm personnel are expected to carry out their various job responsibilities in a manner that comports with and is fully supportive of the firm’s equal employment opportunity policy.


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