Intellectual Property Assistant Floater


Department: Intellectual Property Prosecution

Status: Permanent, Non-Exempt

Reports to: Patent Practice Coordinator

Hours: Full time or Part Time, Monday - Friday 

Location: Wilmington, DE or Philadelphia, PA 



Assist attorneys and legal staff with overflow and formalities duties related to patent prosecution and IP transactional matters. 



  • College degree or an equivalent amount of legal experience
  • IP legal experience required



  • Experience with US patent application filing and prosecution process (Electronically and via Express Mail).
  • Information Disclosure Statement (IDS) experience preferred.
  • Experience in a docket management system, such as CPi, preferred.
  • Ability to multi-task, work independently and organize workload to meet deadlines.
  • Word processing skills, database experience helpful.
  • Comfortable using Microsoft Office Suite and a Document Management System.



  • Work independently to manage and meet all assigned deadlines.  Regularly update docketing department regarding actions taken.
  • Prepare patent applications and prosecution documents including, but not limited to, amendments, responses, communications, Information Disclosure Statements and appropriate transmittal forms during all stages of patent prosecution.
  • Prepare and file applications and USPTO correspondence via EFS Web.
  • Prepare client matter request forms for new cases, follow up to ensure signed Engagement Letters are received.
  • Correspond with US and foreign clients and foreign associates re: routine prosecution issues, acknowledging correspondence received and reviewing documents received for completeness.
  • Prepare manual invoices to send to clients and associates.
  • Draft email correspondence to be revised and sent by the attorney.
  • Utilize IPDAS software to generate prosecution documents and manage prior art.
  • Make travel arrangements.
  • Other miscellaneous duties as assigned.



The knowledge and contributions of our administrative professionals play a key role in supporting the success of our Philadelphia and Wilmington, Delaware IP law offices. Staff members assist attorneys in meeting client needs and work to ensure internal stability within the firm. If you are interested in joining the Panitch Schwarze Belisario & Nadel LLP team, you may send your resume and salary requirements via email to or by mail to:

Panitch Schwarze Belisario & Nadel LLP
ATTN: Human Resources
Two Commerce Square
2001 Market Street - Suite 2800
Philadelphia, PA 19103-7044


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