Foreign Filing Paralegal


  • Assist attorneys with filing non-U.S./Foreign Patent Application for U.S. clients and other duties as assigned.


  • Minimum of 2 years foreign patent-related experience is required.
  • Bachelor’s degree, paralegal certificate, or equivalent work experience preferred.
  • Knowledge of U.S. patent prosecution procedures and/or law firm experience..


To perform this job successfully, the ideal candidate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the skills and abilities required:

  • Experience with non-US patent application filing process (Electronically/Via Express Mail).
  • Strong clerical skills, including organization, time management and attention to detail.
  • Aptitude to learn specific procedures and processes relating to the Intellectual Property field in general and foreign patent law in particular.
  • Develop and maintain knowledge of foreign filing requirements, patent prosecution procedures, renewal data and expiration data.
  • Proficiency in popular Windows-based software applications including Microsoft Word, Outlook and Excel; IPDAS, Global IP Estimator, document management systems; and automated docketing systems.
  • Excellent organizational and general administrative skills necessary.
  • Excellent verbal, written, and interpersonal communication skills.
  • Strong attention to detail.
  • Client driven team player with strong customer service orientation.
  • Ability to manage multiple priorities and competing demands.
  • Ability to work independently and as part of a team interacting with all levels of Firm personnel.
  • Able to operate general office equipment such as reprographics equipment, calculators, and printers.


  • Prepare international and foreign filing estimates using Global IP Estimator.
  • Process the filing of new foreign patent applications worldwide, i.e., EPC, PCT, National, non-convention cases.
  • Maintain knowledge of foreign filing requirements, patent prosecution procedures, renewal data, expiration data, etc.
  • Prepare and review appropriate correspondence from foreign associates and to clients regarding new applications, formal requirements, filing details, etc.
  • Provide follow-up service regarding due dates to clients by telephone, e-mail or letter.
  • Responsible for certification/legalization of formal legal documents.
  • Prepare and forward to clients, letters, patent documents, acceptance notices, filing reports, publication information, etc.
  • Process formal documents to foreign associates.
  • Prioritize workload to meet foreign filing deadlines and due dates.
  • Prepare correspondence and perform clerical duties necessary to complete the foreign filing process and maintenance of foreign files through grant.
  • Maintain foreign filing docket and remind attorneys as necessary for work assignments.
  • Maintain a high quality work product and ability to schedule work to meet department deadlines and perform job responsibilities under pressure efficiently, productively and in a professional manner.
  • Analyzing incoming mail, faxes and other information for pertinent data and relays that information to clients and timekeepers as needed.
  • Ordering formal drawings from draftsman and certified copies from the U.S. Patent and Trademark Office.
  • Interact with staff and legal personnel on a daily basis.
  • Use of foreign currency calculator for payment of foreign invoices.
  • Miscellaneous other duties as assigned.

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